RA-Core vs spreadsheets
Spreadsheets are where most businesses start, and for good reason: they are familiar, flexible and quick to set up. As a company grows, though, the same files end up holding customers, stock, maintenance plans and budgets, each kept by a different person in a different version. This page compares that way of working with RA-Core ERP, point by point, so you can judge which one fits your business today.
| Criterion | RA-Core | Spreadsheets |
|---|---|---|
| Where the data lives | In one integrated database shared by every module. | In separate files on laptops, shared folders and email attachments. |
| Up-to-date figures | Real-time dashboards read the same data your teams enter during the day. | Figures are only as current as the last person who updated and shared the file. |
| Working across departments | Finance, HR, operations and facility management work on the same records. | Each department keeps its own sheets, and combining them is manual work. |
| Arabic and English | Every user can work in Arabic or English. | Depends on how each file was built; sheets that mix both languages are hard to keep consistent. |
| Teams in the field | A web system for the office and a mobile app for teams who work away from a desk. | Updates from the field usually arrive by phone or message and are typed in later. |
| Facility management | Built-in CAFM for sites, buildings and assets, on the same database as the rest of the system. | Asset lists and maintenance logs in separate sheets, with each asset’s history spread across files. |
| Room to grow | 31 modules in ten solution families, all working on the same database. | Each new need means another file, another template or another tool. |
| Getting started | An implementation project with KMK in Cairo, who sell and implement RA-Core. | Quick to start, because most people already know how to use them. |
When spreadsheets are still the right tool
For a small team where one or two people keep the records, a well-built spreadsheet can be enough. Spreadsheets are also good for one-off analysis, quick calculations and early planning. Moving to an ERP does not mean giving them up altogether: many teams keep using them for ad-hoc work alongside the main system.
Signs you have outgrown them
Most businesses notice the same warning signs:
- Different people bring different numbers to the same meeting.
- Month-end means collecting and merging files from several departments.
- Nobody is sure which version of a file is the latest.
- Field teams report by phone, and someone types their updates in later.
- Asset and maintenance history is spread across several sheets.
What changes with RA-Core
In RA-Core, each record — a customer, an item, an employee or an asset — is entered once and used by every module that needs it. Dashboards show the current position without waiting for someone to update a file, and teams work in Arabic or English, on the web or in the mobile app.
RA-Core is sold and implemented by KMK in Cairo. The records you keep in spreadsheets today are the starting point for setting the system up.
Frequently asked questions
Can our existing spreadsheets be brought into RA-Core?
Yes. Your current records are the starting point for setting RA-Core up, and KMK in Cairo, who sell and implement RA-Core, will agree with you how they are brought into its one integrated database.
Will our teams still use spreadsheets?
Many teams keep spreadsheets for ad-hoc analysis. The difference is that the records themselves, and the figures on the dashboards, come from one shared database.
Where should we start?
Start with the area where spreadsheets cause the most trouble today — often finance, stock or maintenance — and book a demo with KMK to see how that part works in RA-Core.
See how RA-Core would fit your business
Tell us how your business runs today. The KMK team in Cairo will walk you through the modules that matter to you, in Arabic or English.